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Scripto | Transcribe Page
Minutes and proceedings of the Third annual Convention, for the Improvement of the Free People of Colour in these United States, :held by adjournments in the city of Philadelphia, from the 3d to the 13th of June inclusive, 1833.
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RULES AND REGULATIONS
TO BE OBSERVED BY
THE CONVENTIONAL BOARD OF OFFICERS.
1. The funds shall be under the immediate control of the officers of the Convention during their continuance in office, subject to the following restrictions, viz :—They shall pay all moneys appropriated by the Convention, and for that purpose they are hereby invested with authority to draw on the Treasurer for the same, and to fill any vacancy that may happen in the board by a vote of the majority at any of their meetings.
2. They shall pay all the ordinary expenses of the Convention that may be necessary and proper, and shall with proper vouchers account to the Annual Convention for the same at each session.
3. The President shall preside at each meeting of the board of officers which shall form a council for the transaction of the business of the Convention during its recess.
4. During the absence or inability of the President to preside, the Vice-President shall be competent to the discharge of all the duties of President in the council.
5.The Recording Secretary shall keep accurate minutes of the meetings of the officers at any time or times, which minutes, with all other useful matter that shall come under his observation, shall be laid before the Annual Conventions from time to time.
6. The corresponding Secretary shall notify the Vice-Presidents and Secretaries of their appointments, together with the general views of the Convention in relation to the Canadian Settlement. He shall, also, hold the most extensive and faithful correspondence with the Committees and Agents appointed to advance the interests of our people, holding his correspondence subject to the inspection of the President and Vice-President only.
7. The Treasurer shall receive all moneys that may be sent by the different societies (which now are or hereafter may be subject to the order of the Convention,) for which the President shall take his receipt. He shall pay all moneys that the council may draw on him for, the order being signed by the President and Secretary.
8. No moneys shall be drawn from the funds, but by the consent of a majority of the council.
9. It shall be the duty of the President of the Conventional Board, (or in case of his death, resignation, or inability to act, the Vice-President,) to prepare and send an annual message to the Convention, at the opening of each session, depicting the situation of our people, and suggesting for the consideration of the Convention such matter as he shall deem worthy of their consideration.
10. The President of the Conventional Board shall preside at the opening of each Annual Convention, until the same is organized by the appointment of its own officers, and in his absence the Vice-President shall preside. (Signed)
WILLIAM BREWER, WILLIAM LEWIS, HENRY SIPKINS, ROBERT COWLEY, GEORGE R. RICHARDSON.
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